10 Tips for Writing a Job Interview Thank-You Note

After applying to a job, networking, or inquiring about open positions, the next step to getting a new job is going through a job interview. A job interview can be a very nerve-wracking experience, no matter how confident you are or how well-suited you are to the position. Being under pressure, often in a one-on-one situation, and interacting with your potential boss are all things that can make you nervous for an upcoming job interview.

There are many things that you have to do in order to make your job interview the most effective it can possibly be. This is the one chance you have to prove yourself to a hiring manager or human resources employee. During this time, it’s imperative to show them your personality, outline your skills, and prove that you’re the right person for the job. Hiring managers often interview many people with similar resumes and similar qualifications. Job interviews are the way for them to find the right kind of person for the business. How you interact with them, your ambitions and your personality all play a part in your chances of getting the job.

You may feel a bit powerless after completing a job interview. It can feel like your job is done and that’s all you can do. However, this is not true- there’s one more step to sealing the deal. Sending a thank-you note to your interviewer is a great way to impress a hiring manager. Check out the 10 most important tips to remember when you’re writing a job interview thank-you note.


10Understand The Importance

Don’t forget to add the THANK YOU notes in your job application. It as its own value.

If you’re in the middle of a job hunt or looking for a promotion, it can be difficult to justify spending time writing a thank-you note. It may feel as though the note isn’t worth the time it will spend to write it, but that’s not true in the slightest. Job interview thank-you notes are one of the most important parts of your overall application process. Writing a thank-you note shows a potential employer that you’ve committed to getting the job and you’re willing to put in the work.

Interviewers often see many people in one day, and it can be easy to forget someone if all their interviews look somewhat the same. Sending a thank-you note is a great way to remind a hiring manager about your interview and make yourself stand out. If the decision came down to you and one other candidate- sending a job interview thank-you note could be the thing that makes them decide on you.

Recognizing the importance of a job interview thank-you note is the first step to creating a note worth reading that can actually help you get the job. Treat the thank-you note with the care and attention of any other job application document. A job interview thank-you note is meant to set you apart from everyone else who is up for the job. However, to accomplish this, it absolutely has to be well-written and valued. Enthusiasm is a key component that most hiring managers are looking for- ensure that your thank-you note is a concrete example of your enthusiasm for the particular position.


9Don’t Follow a Template

Some people follow the template, but it is not compulsory. You just need to make it presentable.

There are templates out there for almost every type of job application document. From inquiry letters to applications to thank-you notes, it would be easy to just fill in the blanks and call it a day. However, using a job interview thank-you note template is not the shortcut that it seems to be. In fact, going this route may actually cost you the job. No matter how good a template is, employers will likely be able to tell that it’s a template. This isn’t to say that you can’t prepare a little bit in advance, or use valuable information from other sources. There are many good resources to help you craft a job interview thank-you note.

But, the bulk of the information in your thank-you note should be specific to the actual job interview you just went on. It’s a good idea to keep the hiring managers and the company in mind when writing your thank-you note. Try to keep a similar tone as the interview and appeal to some specificities about the business that you’re hoping to join.

Following a template without offering any originality shows that you didn’t want to spend the time writing a thank-you note specifically for the position. This is not a great impression for hiring managers to have of you, and it could even hinder your chances of getting the job. Instead, use several sources of inspiration and formatting, but write a new job interview thank-you note after each interview that you go on.


8Fill in the Blanks

While creating the Thank you notes, you can make a checklist and don’t forget to fill all the blanks.

Be sure to write your job interview thank-you note after you’ve done the actual interview. You can prepare a little bit beforehand, but it’s important to do another overview after you’ve completed the job interview. This way, you can include from details from the interview and ensure that the employer knows you’ve put the time in. Not to mention, you can use the interview as a kind of basis for what to write in the thank-you note. If you feel that you missed anything in the interview, or if there was a question you wished the interviewer had asked- you can include some of this in your thank-you note.

The primary purpose of the thank-you note is definitely to thank the interviewer and provide some follow-up. However, keep in mind that it’s also an additional place for you to prove yourself as the right person for the job. This thank-you note is another opportunity for you to show the interviewer that you’re someone they want on their team. No matter what qualifications are listed on your resume- many hiring managers make decisions based on personality and potential. It’s easy to prove that you’ve gotten a degree or you’ve worked in the industry for a decade, but it’s harder to show off your personality within only the span of a short job interview.

Consider the job interview thank-you note an extension of the job interview itself. The note is another page that you can use to express your interest and reiterate your positive personality.


7Use a Business Format

Following the Business Format for writing a note is good, but it is not compulsory.

Business formatting is necessary for any kind of application documentation. No matter what kind of company or job you’re applying to, it’s important to follow some of the same formatting guidelines for your thank-you note. By following business formatting, it’s easy for businesses to find your information, contact you, and know what to expect. Business formatting also shows that you are putting the effort in and being professional even before you’ve nabbed the job. There are a number of characteristics that any business document should adhere to. These characteristics apply whether you are sending a thank-you note by email or on paper.

First of all, every business correspondence should be headed by all of your correspondence information. On top of your thank-you note, display clearly your name, address, phone number, and email. If you’re currently working elsewhere, you can even include the business name and your job title. Next, underneath your business correspondence, you should include the recipient’s information. Be sure that you confirm all of this information and double-check that it is all accurate. Starting off with all of this information makes it easy for the recipient to respond.

At the beginning of your business note, you should start with a professional greeting. Professional salutations include “Dear,” and “Greetings.” Continue on to the body of your thank-you note, consisting of around two paragraphs. Finally, conclude your professional note with a sign-off and your signature at the bottom of the page. Typical sign-offs usually include “Sincerely,” “Thank you,” or even “Regards.”


6Pick the Right Kind of Note

There are different formats of Thank you Notes, and picking the right one is important to complete the follow-up.

There are different kinds of job interview thank-you notes, and it all depends on your specific place in the interview process. Of course, the content of your thank-you note will be unique to you and the job you’re applying to. But, the format and general structure of your thank-you note can also vary. Check out the main types of job interview thank-you notes, and try to pick the right one for your actual situation.

Picking the right kind of note to write and the right kind of information to include are more ways to make your thank-you note stand out from the rest. First of all, consider the industry that you’re applying to work in- is there a way that your thank-you note can be tailored specifically to this industry? Secondly, consider where exactly you are in the interview process. It’s important not to send too much correspondence or be a burden on interviewers.

If you’ve already been offered a second or third interview, consider waiting to send your thank-you note until after the next interview. Sending two or three thank-you notes may frustrate hiring managers. If you’re hoping to land a second interview, it’s a great idea to send the thank-you note as soon as possible. You can even mention this goal in your thank-you note. By making the reference of your place in the application process, employers are reminded of you and called to action. One of the most important things to keep in mind, regardless of what kind of note you’re sending, is to send it within 24 hours of the interview.


5Send it to the Right Person

Always give your thank you note to the right person because these notes will not be valuable for the wrong person.

Making a mistake in the addressing of your job interview thank-you note could mean that no one ever actually gets the chance to read it. Not to mention, if you send it to the wrong person, that’s certainly not a good way to prove that you are attentive to detail and proactive. Before leaving your interview, be sure that you completely remember the name and position of your interviewer or interviewers.

It’s ideal to send your interview thank-you note directly to the person who interviewed you. Keep this in mind during the interview in order to make note of this person’s correspondence information. You can even double-check at the end of your interview. Interviewers will likely be impressed that you remembered where to reach them, and this can further prove your enthusiasm and attention.

If you were interviewed by a group of people, send your thank-you note directly to a company’s human resources department. Try your best to remember the names of a couple of interviewers, at least. This ensures that your thank-you note is more personalized and that you were paying attention during the process.

You can send your thank-you note on paper, send an email, or even deliver it in person. There are so many options for delivery- it shouldn’t be too difficult to track down your interviewer again. No matter who you’re sending it to or how, be sure to send the thank-you note by the next day. This is essential since it ensures that no decisions have likely been made about the position yet.


4Be Unique

Try to write your notes and show your creativity. Doing so, you can create unique notes ever.

A job interview thank-you note will set you apart, but you definitely aren’t the only person sending one. It’s essential to make sure that your job interview thank-you note is different from all the others and truly represents you as a candidate. Interviewers or managers may receive tons of thank-you notes that are boring to read and follow the same general formula. Ensure that your thank-you note has some unique elements while still following the right type of professional formatting.

Taking your thank-you note one step further isn’t as difficult as it may seem. It all comes down to being yourself, while also maintaining professional. If there’s something totally unique about you or your skills, don’t hesitate to make it known! Try to personalize your letter to the person who is receiving it. By referencing a joke or mutual interest, you can make your thank-you note a pleasure to read, rather than just another document on the stack. You can even make mention of specifics that you discussed in the job interview. Keep a friendly tone- interviewers don’t want to read robotic letters with no sincerity behind them.

While writing your job interview thank-you note, try to keep uniqueness in mind. Ask yourself what you bring to the table that no other candidate does. Lots of applicants may be organized, but how can you express in a different way the fact that you are organized? Make reference to unique situations and prove to hire managers that you aren’t just writing random skills down.


3Include The Right Elements

Don’t forget to add all the elements in your Thank you notes to make it presentable and valuable.

There are several things to include in your job interview thank-you note no matter who you’re writing it for or what position it’s in reference to. The first element is sincerity and a friendly tone. Don’t write a thank-you note if you don’t truly mean it, or if you’re not really invested in getting the position that you interviewed for. Treat every thank-you note as a really important document. Your sincerity and meaningful tone, or lack thereof, will be easily identifiable in the job interview thank-you note.

Another element to weave into your job interview thank-you note is, as the name suggests, thankfulness! Although a thank-you note will help your chances of getting the job, it’s essential to keep the original purpose in mind- simply expressing thanks. Even if you are not selected for the position you want, expressing thanks for the chance to interview keeps doors open for you in the future. Applying for a different position in the future or contacting the hiring manager to inquire about other opportunities will be easier if they remember you.

The next element that is crucial to any thank-you note is including something new. Don’t make the thank-you note all about the interview that you just completed. It’s likely that the interviewer doesn’t want to read a boring summary of an interview they just conducted. Throw in some new information that they’ve never heard before or even some unique ways of framing your skills that they may not have considered the first time around.


2Don’t Overdo It

Don’t duplicate the things, you should write one thing in one time.  

A job interview thank-you note is definitely important, and you should treat it as such. However, it’s important to be aware that the thank-you note should be short and sweet. Writing pages and pages for a thank-you note is not impressive to interviewers. If your thank-you note is too long, it may actually have a negative effect on your chances of getting the job. Trust that your interview was impressive and simply treat the thank-you as a footnote. If your thank-you note is pages long, a hiring manager may not even read it. Keep in mind that the person you’re writing is likely very busy and has an office full of documents and other thank-you notes.

Try to limit your job interview thank-you note to about two paragraphs. This is also a great way to ensure that you don’t waste too much of your own time. It shouldn’t take more than 30 minutes to write an impressive thank-you note. Try to be concise and avoid overthinking it- this will likely cause long, convoluted sentences that are totally unnecessary and not at all helpful.

The best time to write your job interview thank-you note is right after you’ve completed the interview. This way, you won’t have to think too hard about what was said or what gaps you may want to fill. Jot down some of the things you feel may have been missed or lost in the interview, along with some new thoughts and a sincere thanks. That’s all you need!


1Give Attention to Detail

Focus on all the details and try to remove all the errors before finalizing it. 

One small mistake in your job interview thank-you note could truly cost you the job. Be sure that your thank-you note has been proofread, doesn’t include any wrong information, and is addressed to the right person. Your thank-you note should add to the interviewer’s impression of you- providing even more proof that you’re professional and committed to getting the job.

The first thing you should focus on is your grammar and sentence structure. You may not be applying for a job as a writer, or even a job where writing is a particularly important skill. However, it doesn’t matter at all. Good grammar is impressive and smooth to read. Anything less can show that you didn’t pay attention while writing your job interview thank-you note. Being able to properly present yourself and describe your skills is another form of attention to detail. While writing your job interview thank-you note, be careful not to repeat yourself or say things that were already said in person.

It’s essential to be sure that every sentence in your job interview thank-you note is useful and on topic. Including unnecessary words is simply not helpful and probably won’t aid in your chances of getting the job. Make sure that every detail is double-checked and exactly the way you want it to be. Saying that you are detail-oriented and proving it are two very different things. Your job interview thank-you note is one chance for you to prove it before even getting the job. Don’t waste the chance!



A job market is a challenging place, and it can feel impossible to find a position that’s just right for you. It can be painful to find a position you love and then not receive a call back about the job. That’s why it’s important to absolutely everything you can to prove that you deserve the job. Hiring managers and HR employees know what to look for in potential employees, and there are so many ways that you can present yourself properly.

One of the most important things to do is always go the extra mile. You want to set yourself apart from other candidates, and there may be a lot of them! Do everything possible to ensure that hiring managers take a second look at your resume or remember how much they loved your interview. Going the extra mile includes writing a thank-you note after doing a job interview. This step doesn’t take much time or effort on your part, but it certainly adds to your chances of getting the job.

Writing a thank-you note proves that you’re serious about the position. However, a badly written thank-you note can actually have the opposite effect that it’s meant to. Make sure to follow the 10 top tips outlined above in order to make sure that your job interview thank-you letter doesn’t hinder your job chances. By using these 10 tips, hiring managers will have no choice but to remember your name and really consider you as a potential new employee.